The past weeks the Voice of the Customer has been the main subject in our blogs. What is the Voice of the Customer, why is it so important, how to measure VoC and how to implement this into your organization? In this blog, we give you 9 short and practical tips about an effective deployment of customer feedback.
1. Consider in advance what you want to know from the customer
Customer feedback provides a lot of data and information about the needs and wishes of your customer. Therefore, it is very valuable! Use the customer journey to determine which question you want to ask at which moment. Consider in advance what you what to know and why. This will help you to determine which KPI you want to use for measuring the Voice of the Customer. The customer feedback monitor of CYS analyses your internal data files and connects them to the customer’s experience.
2. Determine the right KPI
There are different KPI’s to measure the Voice of the Customer. It is important to use the right KPI for the right process. Useful KPI’s to measure customer feedback are:
- NPS (Net Promoter Score)
- CES (Customer Effort Score)
- CSAT (Customer Satisfaction Score)
With the tools of CYS, you can measure several KPI’s. For example, measuring the NPS score is suitable during a purchase, and measuring the CES score is suitable when there has been contact with the customer service department. Think carefully about when to use which KPI.
3. Use short questionnaires
As little hassle as possible, that is what makes the customer happy. Keep it simple to save effort and time for your customers. A long questionnaire deters. At CYS, we use a short and innovative questioning process based on the Root Cause Analysis Method. With our powerful 4 question research method, you’ll find out why the customer gave you a score. The respondent answers three simple follow-up questions such as an open answer-box and two categorized follow-up questions after the NPS, CES, or CSAT score question. This way, you will get a clear analysis of your customer’s needs and wishes.
4. Find out what your priorities are
The tools of CYS provide insights that are useful for changes in the organization’s processes. Our priority matrix shows an easy and insightful overview of your customers’ minds and also which category deserves your attention. You can see which feedback has been given for each category. This way, you can immediately carry out follow-up actions and see which concrete points you need to improve. But also, check the categories where you score well to get motivated and to be enthusiastic about.
5. Closed loop feedback: negative and positive feedback follow up
Instruct every employee on how to deal with negative and positive feedback. Use one-on-one follow-up at an individual level. A closed loop feedback is important for a better experience for your customer. A great one-on-one follow-up with detractors and promoters can make the difference.
6. Don’t focus too much on a high NPS, CES, and/or CSAT score
Don’t focus too much on a high score! If you don’t know the story behind the score, then you know almost nothing. The follow-up questions tell much more about your customers. With the implementation of the customer feedback monitor into your organization, the score will increase automatically. Instruct your employees well and ensure that feedback will live in your organization.
7. Get inspired by the open answers
The open answers tell much more about your customers than just the score itself. The customer provides information about the story behind the score. This form of storytelling is perfect to see where problems need to be solved in your organization. The customer also shows his emotions to which the employees in your organization can easily respond. Make an impact by using the open answers!
8. Involve the individual employee
By involving the individual employee in the deployment of the Voice of the Customer, it provides a higher level of energy, a great structure, and a bigger challenge. It is very important to make your employees enthusiastic. You need to involve your employees in every way possible to make customer feedback tangible for them. Make the customer’s feedback live and ensure that your employees get to work with it.
9. Continuously measuring
Continuously measuring makes the difference. By measuring on a daily level, it provides clear insights in the needs and wishes of your customer. Collect the feedback immediately for one-on-one follow up, translate the received feedback to the operation and use this information to make strategic decisions. Using the Voice of the Customer on a daily basis will contribute to a more customer-centric organization.
Implementing the Voice of the Customer into your organization is not done overnight but is possible for every company. After all, your customers are the heart of your organization, so listen to your customer and emphasize on customer feedback. It’s time to implement the power of the Voice of the Customer. Want to start with customer feedback? Feel free to contact us for a chat over a good cup of coffee!